Screen Sharing

Screen Sharing

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Term2.png SCREEN SHARING
Feature of remote access that enables one person to show his/her own computer screen via the World Wide Web to one or more users in real time. It can also allow the host to pass on the control access to other users. Screen sharing tools can be used to give presentations, to collaboratively work on a document, to give a tour of a website, to show an application, to support an audio/video conference, etc. [1]


Toolkit.png Organizing a Screen Sharing Session


Step by Step

Choosing a Screen Sharing Tool

When choosing a screen sharing tool, the following questions need to be answered:

  • Is there a system requirement for the presenter/participant? (i.e.: Windows)
  • How many participants can join the meeting? (i.e.: max. 25 participants)
  • What special features are needed? (i.e.: audio)
  • How much does it cost? (i.e.: free)


Conducting a Screen Sharing Session

Usual steps to start sharing a screen (Presenter):

  • Register (only the first time) and download software if required
  • Create a meeting
  • Invite participants
  • Start the meeting

Usual steps to start viewing a screen (Participant):

  • Register if required
  • Join the meeting by clicking on the link received via email

Practical Tips

It is recommended that the presenter and the participant(s) have speedy internet connection to see the screen without experiencing a long delay.

Job Aid

Pdf.pngOrganizing a Screen Sharing Session


Link icon.png Web Resources

Open Source Tools

Below you have a selected compilation of screen sharing tools. All the tools listed are free of charge and available on the Internet. For each tool listed, some general information is provided: Operating System (OS), # of Participants, Type of Application, Function and Features. The last column displays a screenshot of the participants' view. Explanation of Function: Desktop Sharing - for displaying what is on your computer screen, Presentation Sharing - for giving a presentation, Web Page Sharing - for giving a tour of a website, Whiteboard Sharing - for drawing and/or writing on a white page, Application Sharing - for showing an application.
Tool & OS # of Part. Type of Application Function Features Visualization
Dimdim


Windows / Mac

20 Browser-based (Presenter needs to download Screencaster 5.0 Plug-in) Desktop Sharing, Presentation Sharing, Web Page Sharing, Whiteboard Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Full Screen, Zoom, Recording, Emoticons
Dimdim.JPG
Fuze Meeting


Windows / Mac / Linux

4 Browser-based (Presenter needs to download Adobe Flash Player 10 and FuzeShare plug-in [2.48MB]) Desktop Sharing, Presentation Sharing Chat (public and private), Audio, Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Full Screen, Zoom, Attend online meetings from an iPhone or BlackBerry or WiFi-enabled mobile device or laptop
Fuzemeeting.JPG
Wiziq


Windows / Mac

500 Browser-based Presentation Sharing, Whiteboard Sharing Chat (public), Audio, Video, Ad-hoc and Scheduled Meeting, Make Presenter(s), Annotation Toolbar, Record 3 classes, Math Toolbar
Wiziq.JPG
Zoho Meeting


Windows / Mac / Linux

2 Browser-based (Presenter needs to download Zoho Meeting.cab add-on) Desktop Sharing Chat (public), Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Zoom, Remote Control
Zohomeeting.JPG
Slidelive


Windows

4 Browser-based (Presenter needs to download Adobe Flash v.5) Presentation Sharing Ad-hoc Meeting
Slidelive.JPG


Proprietary Tools

Below you have a selected compilation of screen sharing tools that are paid for. For each tool listed, some general information is provided: Operating System (OS), Type of Application, Function and Features. The last column displays a screenshot of the participants' view. Explanation of Function: Desktop Sharing - for displaying what is on your computer screen, Presentation Sharing - for giving a presentation, Web Page Sharing - for giving a tour of a website, Whiteboard Sharing - for drawing and/or writing on a white page, Application Sharing - for showing an application.


Tool & OS Type of Application Function Features Visualization
WebEx Cisco


Windows / Mac / Linux

Browser-based (Presenter needs to download WebEx Client add-on [11.71MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Web Page Sharing, Whiteboard Sharing Chat (public and private), Audio, Video (up to 6 webcams), Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Zoom, Recording, Desktop Icon, Presenter can join from iPhone
Webex.JPG
Adobe Acrobat Connect Pro


Windows / Mac

Browser-based (Presenter needs to download Flash Player and Adobe Acrobat Connect Pro [3.77MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Whiteboard Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Recording, Emoticons, Discussion and Collaboration Panel, Attendance List, Poll
Adobeacrobat.JPG
Genesys Meeting Center


Windows / Mac / Linux

Browser-based (Presenter needs to download Genesys Meeting Center [23.64MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Web Page Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Annotation Toolbar, Full Screen, Zoom, Recording, Desktop Icon, Emoticons, Waiting Room, Password Protection, SSL Encryption, CallerID
Genesys.JPG
BeamYourScreen


Windows

Browser-based (Presenter needs to download BeamYourScreen [4.40MB]) Desktop Sharing Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Recording, Desktop Icon, Remote Control, 256-bit AES end-to-end encryption to encrypt all screen data transmitted by BeamYourScreen
Beamyourscreen.JPG



References

  1. Kolabora (24.07.09), Wikipedia (24.07.09)